ACTED Program Intern - Thailand

Department: Program

Position: Program Intern

Contract duration: 6 months

Location: Mae Hong Son, THAILAND

Starting Date: May 2014

I. Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Our teams in the field implement some 340 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.

Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.

II. Country Profile

Regarding our actions in South-East Asia, ACTED recruits in Thailand.

III. Position Profile

1. Ensuring the Production of Timely, Accurate and Analytical Reports for the Reporting Manager

• Understand and disseminate Donors guidelines ;
• Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
• Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
• Work in close relation with Finances Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
• Developing Officeral Coordination and Communication mechanisms
• In relation with the Reporting Manager, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, weekly base meetings, monthly programming board meetings, quarterly country coordination meetings);
• Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
• Follow-up meetings at the field level and/or in the capital, between the bases and between the Country Managers;
• Draft agenda and minutes of country-wide meetings.
• Developing an External Communication Strategy
• Define the main target groups, activities, resources and partnerships needed, by notably maintaining a high level of information and understanding of donors strategy and possible partnerships
• Ensure continuum of PR activities, updating project-specific and regional fact sheets and documenting publications featuring ACTED in the media ;
• Provide ACTED Global with full information on projects whenever needed.
• Participate in ACTED Global communication strategy by providing regular informal updates on projects, by sending pictures and articles on projects progress and/or specific events for ACTED Newsletter and Annual Report.
• Identifying sources of funding for a more cohesive public information strategy in-country.
• Assisting the Reporting Manager in developing project proposals, addressing ad hoc donor requests or catalysing actions on specific projects or components of projects
• Appraisal, Monitoring and Evaluation (AME)
• Assist the AME department to ensure strong program design, implementation and evaluation;
• Support staff in data collection and analysis related to project design and monitoring;
• Establish information/documentation, reporting, monitoring and evaluation system for projects and sub-projects under the supervision and collaboration of the Country AMEU Manager;
• Facilitate the project design process with expertise on the log frame approach;
• Centralize and share tools, policies and guidelines within implementing partners;
• Work with Program Coordinator to ensure that assessments occur on regular basis;
• Assure that staff meet regularly to analyze project monitoring data and reassess project design;
• Store, organize and disseminate assessments, project documents and best practices among ACTED and IPs.
• Ensure that all program activities are within the scope of objectives set by ACTED and are in compliance with donor objectives and requirements;
• Create and maintain accurate and up-to-date grant file system in all ACTED bases of concern of ACTED and other IPs;
• Ensure sub grant management procedures are communicated on a regular basis and followed with updates made as necessary
• Follow up on issues arising related sub grantees and ensure these are brought to the attention of the senior management
• Financial audits of sub grantees are organized in collaboration with the Finance department if necessity arises

IV. Qualifications:

• Postgraduate diploma in Journalism, International Relations or a relevant field
• Advanced proficiency in written and spoken English
• Thai and/or Burnese language skills required
• Excellent writing and communication skills
• Ability to work efficiently under pressure

V. Conditions:

Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance.

How to apply:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Ref : PI/THA/RW

For more information, visit us at http://www.acted.org