Reference: FLAT/ME/SA
Department: Finance
Contract: Internship
Country: Middle East
Duration 6 months
Starting date: ASAP
Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.
For more information, please visit our website at www.acted.org.
Country profile
In response to the Syrian Crises, Acted Recruits.Position profile
The position of International FLAT InternFinance duties:
• Preparation/cross check of Allocation tables
• Preparation /cross check of Project Budget Follow Up
• Preparation /cross check of Monthly running cost
• Preparation/cross check of ATROCE: project cash requirements follow-up
• Cross-check PRATIC
• Cross-check of Cash request
• Cross-check of Contract Follow Up and HR TITANICS
• Support the country finance team as otherwise required by the Country Finance Manager.
• Support the capital HR officer in updating the national staff contracts’ database, staff personal files and leave follow up.
• Support the Area Finance team in BFU preparation.
• Support the Area Finance team to develop bi-monthly cash request and cash planning.
• Verify accountability of Cash for Work payments and support program and finance teams for cash for work planning and disbursements.
• Support to Drought Early Warning System team to undertake field and training payments
• Support the finance department in preparing the monthly cash payments schedule to ensure finance team make almost all field payments
• Support the finance department in preparing the monthly FLAT documentation package sent from the area to the capital office.
Logistics
• Prepare with the Area Logistics teams the vehicle/motorcycle/generator fuel and repair follow up.
• Support to Area Logistics and Finance departments to close “fuel loans”
• Verify monthly asset and stock updates.
• Ensure weekly vehicle planning is undertaken in each base and consolidated at area level
• Verify compliance with ACTED procurement procedures
• Support the logistics team in updating the order and delivery follow up
• Analyze vehicle/motorcycle/generator running costs.
• Verify vehicle logbooks.
• Field market surveys
• Procurement monitoring
Administration/HR
• Verify compliance with ACTED HR procedures, notably in ensuring that personal personnel files are updated and originals transferred to the capital office.
• Support area Finance/Administration department in preparing the monthly payroll.
• Verify that premises leases are up to date.
Training/Process
• Documentation of area-specific FLAT compliance practices
• Hold orientation and refresher trainings for field teams on basic flat procedures
Qualifications
• Postgraduate diploma in Finance or International Relations• Previous related work experience, preferably in the humanitarian field w/knowledge of finance and logistics
• Postgraduate diploma in relation to the position
• Excellent English writing and communication skills
• Ability to work efficiently under pressure
• Ability to work in an unstable security environment moving
• Willingness to work and live in often remote areas under basic conditions
• Ability to work independently and creatively about the land and capital
Conditions
Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, guesthouse and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance.Submission of applications
Please send, in English, your cover letter, CV, and three references to stages@acted.orgRef: FLAT/ME/SA
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