Grants & Contracts Assistant

Location: US-DC-Washington

Type: Intern

Program: Administration

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World Resources Institute (WRI), an action oriented global organization most recently voted as #1 environment & natural resource think tank in the world is consistently recommended by staff as one of the "most desired organizations to work for". WRI has over 30 years of experience focusing on the intersection of the environment and socio-economic development. WRI goes beyond research to put ideas into action – our mission is to move human society to live in ways that protects Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. WRI has been growing the past five years and now has offices in Washington D.C., India, and China and a presence in Brazil, Indonesia as well as a dozen other countries around the world. WRI staff not only have a deep understanding of the issues, but also an understanding of the political and cultural contexts that shape how decisions are made and how to engage effectively in the countries in which we work and partner. Our staff represents over 40 nationalities. Apply for this job online

More information about this job

Overview

The Grants and Contracts Assistant works with the Grants and Contracts Director and Grants Specialist to oversee the financial and compliance management of all grants, contracts and sub-recipients.

Responsibilities

Sub-recipient Oversight: Enhances and maintains the subrecipient monitoring tracking system.  Maintains a system for tracking all sub-recipient due diligence documents and processes. Works with program staff on the timely and accurate submission of subgrantee progress and financial reports.   Maintains and updates the subgrantee reporting requirements in a database.  Maintains the sub-recipient audit requirement tracking system.  Develops sub-recipient files that meet legal and auditing requirements. Develops, maintains, and processes subagreements related paperwork.   Grants and Financial Management: Tracks contract deliverables to ensure that they are submitted within the period of performance and prepares invoices and monitors the receipt of payments.  Monitors life of grant reporting requirements, and maintains database where deadlines are tracked and reports captured and keeps program staff alerted to upcoming grant reporting deadlines.  Maintains user-friendly “grants-management” resources for staff in the WRI’s Intranet. Develops, maintains, and processes grant related paperwork.  Creates and maintains grants/contracts and proposal files that meet legal and auditing requirements.

Qualifications

1 to 2 years of experience in grants and contracts management preferred. Bachelor's degree Excellent written, oral, and interpersonal communication skills. Attention to deadlines and detail oriented, particularly with regard to donor agreements, contracts and other related legal documents Strong process orientation with sensitivity to quality. Team player able to work independently or as member of a group. Strong MS Office skills, including demonstrated experience working with databases. Patience and perseverance in understanding and explaining issues with program staff. Working knowledge and experience applying OMB Circulars A-110 and A-133 a plus.