Administrative Assistant

This individual reports to the President and is responsible for providing administrative support to the President. These duties include but are not limited to: database system maintenance and training, office supply purchasing, meeting coordination, typing, filing, reception, volunteer coordination and telephone duties.

DUTIES AND RESPONSIBILITIES

• Organize Meetings via email, texts & phone calls.
• Provide training to new volunteers on various databases
• Maintain and improve all databases
• Distribute incoming mail and prepare outgoing mail including bulk mail.
• Convey messages to appropriate individuals from phone calls and other requests.
• Fill out applications for stores, organizations, websites, government agencies, grants etc.
• Maintain office area, keeping it clean and free from clutter
• Type minimum 55 wpm
• Contact clubs, churches, organizations etc. for financial support/promoting events via mail, email, calls.
• Prepare documents as needed.
• Order office supplies and monitor inventory.
• Update and maintain mailing lists.
• Produce mailing labels and reports as requested.
• Maintain appropriate interpersonal relationships with volunteers, Board Members, Officers and Donors.
• Facilitate special event planning, registration and execution.
• Assist with various program operations as requested as responsibilities permit.
• Volunteer Coordination
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• High School Diploma
• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as a team.
• Clerical or administrative experience preferred.
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Knowledge of general office machines and telephone system.
• Ability and willingness to work cooperatively with others with a happy disposition.
• High degree of discretion dealing with confidential information.
• Ability to speak well with vendors, donors, potential donors, businesses and government agencies

Details:

Location: 14611 Blackburn Rd, Burtonsville, Maryland, 20866, United States

Start date: July 22, 2013

Hours per week: 10

Compensation: Paid

Stipend/Wage: $10/hour

How to apply:

Please email cover letter and resume to shalini@christalis.org